Closed Meetings

In general, all meetings of Council and its committees are open to the public, and local residents and other interested parties are encouraged to attend or to watch the live stream video of Council meetings. However, the Municipal Act, 2001 does allow the Municipality to conduct a Closed Meeting when the subject matter relates to certain specific topics. The public are not permitted in closed meetings and they are not broadcast. The purpose of these meetings is to receive information or give direction to municipal staff or legal counsel. 

The permitted reasons for conducting a closed meeting are:

  • The security of property of the municipality or local board;
  • Personal matters about an identifiable individual, including employees;
  • A proposed or pending acquisition or disposition of land;
  • Labour relations or employee negotiations;
  • Litigation or potential litigation;
  • Advice that is subject to solicitor-client privilege;
  • A matter authorized by another provincial statute;
  • An on-going investigation by the Ombudsman;
  • Education and training if no member discusses or deals with a matter in a way that material advances the business decision-making of the Council or local board.


Closed meetings can only be held in accordance with the rules set out in the Municipal Act, 2001. The Municipality must give notice of a closed meeting, including an outline of the business that will be discussed and the grounds under which a closed meeting is permitted.

Once a closed meeting session is completed, the Council or local board must return to open session and report on the discussions that took place in the closed meeting.

In a closed meeting, Council may only discuss the specific matter outlined in the notice of meeting.


If a member of the public believes that the Municipality has conducted a closed meeting in contravention of the Municipal Act, they may request that an investigation take place. If a Municipality does not appoint a closed meeting investigator, the Ontario Ombudsman will serve in that capacity.

Members of the public are encouraged to discuss their concerns with the Clerk in the first instance, by contacting:

Robert Tremblay
Clerk / Director of Legislative and Protective Services
519-538-1060 Extension 1115

To make a formal complaint, please contact the Ontario Ombudsman:

Office of the Ombudsman of Ontario
Bell Trinity Square
483 Bay Street, 10th Floor, South Tower
Toronto, ON
M5G 2C9
Online Complaint Form


  • 2019-03-21T12:29:31+0000
    The municipal office will be closed this morning for a staff meeting. We will reopen at 10:30 a.m.

  • 2019-03-20T18:19:12+0000

  • 2019-03-18T14:43:59+0000
    St. Vincent-Sydenham Townline from Gerald Shortt Parkway to Sideroad 6 is now re-opened. #meaford

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