Council Meetings

Municipal Council meetings are open to the public and offer a variety of ways for you to stay informed and get involved. Below you’ll find details on upcoming meetings, how to watch or participate, and information about closed sessions. 

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Meeting Schedule & Agendas

Council meetings are typically held twice per month, with special or emergency meetings scheduled as required. Meetings take place in Council Chambers (157859 7th Line) or occasionally at Meaford Hall.

Agendas are published in advance of each meeting. To receive an email notifying you that an agenda has been published, please register here. 

You can view upcoming meeting dates, full agendas, meeting minutes here. 

Subscribe to receive agenda notifications 

Watch Live / Archived Videos

All regular Council meetings are livestreamed and recorded for public viewing.

  • Watch meetings live via the Municipality’s YouTube Channel

  • Archived meetings are available to watch at your convenience

Participate at a Regular Council Meeting

You can participate at Council meetings in four ways:

  1. Make a Presentation

    • Want to present to Council? Here's how:

      • Contact the Clerk at least 14 days before the meeting (clerk@meaford.ca) with the subject of the presentation 
      • Submit your final materials 10 days before the meeting (must be in ppt, docx, etc.)
      • You'll have up to 10 minutes to speak during the meeting
      • Please note there is a maximum of 3 presentations per meeting, based on first come first serve
      • Note: the presentation must be within Council’s scope
      • Note: timelines may differ for meetings
  2. Speak About an Agenda Item

    • Want to speak about something on the meeting agenda? You can:

      • Register with the Clerk before 10 a.m. on the meeting date
      • You'll have 5 minutes to speak
      • Please note, no presentation materials allowed
      • Maximum of 10 speakers per meeting
  3. Ask a Question

    • Have a question for Council? Participate in Public Question Period:

      • Register with the Clerk before 10 a.m. on the meeting date
      • You'll have 2 minutes to ask your question
      • The Chair or staff will give a brief answer where possible
      • Questions must be about municipal business
  4. Submit a Letter or Email
  • Can't attend a meeting? Share your thoughts in writing:
    • Send an email to council@meaford.ca
    • Or mail/drop off letters to 21 Trowbridge Street West, Meaford, ON N4L 1A1
    • Your comments will be shared with all members of Council
    • All communications become part of the public record

Please note if you aren’t able to attend a meeting in person, let us know during registration and you will be registered for virtual participation. This is done through the Zoom platform and meeting access information will be provided before the meeting.

Public meetings and special meetings may have different public participation information that will be noted on the agenda.

 

Contact:
Email: clerk@meaford.ca
Phone: 519-538-1060 ext. 1100

For complete details, please refer to the Procedural By-law Section 28.

Closed Meeting Information

Under the Municipal Act, 2001, Council may meet in closed session to discuss matters such as personal issues, litigation, or property negotiations. While these meetings are not open to the public, Council is required to:

  • State the general reason for going into closed session

  • Return to open session and report out where possible

If you have concerns about a closed meeting, you may contact the Clerk below or file a complaint through the Ontario Ombudsman.

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